Legal & Compliance

Privacy Policy

Last Updated: September 2026

1. Commitment to Client Confidentiality

At VR Tax CPA LLC, protecting your personal, tax, and financial privacy is one of our highest responsibilities. We adhere to the strictest ethical standards regarding client data security and confidentiality in accordance with professional accountancy guidelines.

2. Information We Collect & Submission via Secure Portal

Please note that we do not collect or allow clients to upload confidential tax organizers, financial statements, or sensitive tax documents directly through this public marketing website. All document exchanges, tax organizers, questionnaires, and confidential client uploads are conducted exclusively through our secure, encrypted TaxDome Client Portal.

To provide comprehensive tax compliance, accounting, bookkeeping, payroll, and advisory services, we collect non-public personal information (NPI) exclusively through secure authorized channels (including TaxDome, direct consultations, or signed agreements), which may include:

  • Information provided on tax organizers, applications, and intake questionnaires submitted through TaxDome (e.g., name, address, Social Security Number, Employer Identification Number, dates of birth).
  • Financial documents uploaded securely via TaxDome for tax preparation (e.g., W-2s, 1099s, K-1s, bank statements, profit and loss reports, balance sheets).
  • Information regarding your business transactions, payroll data, and past tax filing history.
  • General inquiries submitted via our website contact form (limited to your name, email, phone number, and brief message).
  • Communications via email, phone, secure TaxDome portal, or virtual consultations.

3. How We Use & Protect Your Information

We use your personal and financial information solely to deliver the services you have engaged us for, including:

We maintain physical, electronic, and procedural safeguards that comply with federal regulations and IRS Publication 4557 (Safeguarding Taxpayer Data) to guard your non-public personal information.

  • Preparing federal, state, and local tax returns.
  • Providing ongoing accounting, bookkeeping, and payroll support.
  • Representing you before the Internal Revenue Service (IRS) or state tax authorities.
  • Advising on strategic tax minimization and business entity structuring.

4. Third-Party Disclosure Policy

We do not sell, rent, or trade your personal or financial information to any third party under any circumstances. Information is only shared with secure third-party software providers (e.g., TaxDome Client Portal, professional tax preparation platforms) necessary to perform agreed-upon functions, or when required by lawful subpoena or court order.

5. Use of Third-Party Service Providers

To deliver professional tax, accounting, bookkeeping, payroll, and advisory services, VR Tax CPA LLC may utilize secure third-party platforms and service providers. These providers assist with functions such as tax preparation software, document storage, e-signature processing, payroll systems, and secure client communication. All third-party tools are selected for their security standards and are used solely to support the services you have engaged us for.

6. Contact Us Regarding Your Privacy

If you have any questions or concerns regarding this Privacy Policy or our data security practices, please contact us:

Official Contact Information

For official professional consultations, client inquiries, and formal advisory communications:

Contact Info

3035 Ivy Hill Lane, Irving, TX 75063

Phone:(469) 471-6580Email:info@vrtaxcpa.com

Office Hours: Mon–Fri: 9:00 AM – 5:30 PM CST